Honest comparison
Life Manager Pro vs Todoist
Todoist is a mature, cross-platform task manager with real collaboration. Life Manager Pro is Mac-only and single-user, but adds CRM, goals, journal, and automatic meeting capture around the task list.
| Life Manager Pro | Todoist | |
|---|---|---|
| Price | $49 one-time (or $79 for 3 Macs) | Free / Pro ~$5/mo / Business ~$8/user/mo (annual) |
| Pricing model | One-time, optional $34/yr renewal | Recurring subscription (prices rose Dec 2025) |
| Scope | Tasks, projects, CRM, goals, journal, notes, meeting capture | Task management only |
| Meeting recording & transcription | Built in | None |
| Calendar integration | Two-way EventKit sync, per-calendar rules, any calendar source | Two-way sync with Google Calendar only, timed tasks only — events shown read-only in Todoist |
| Natural-language quick add | Basic quick-capture panel (Cmd+Shift+Space) | Mature natural-language parsing (dates, priority, labels) refined over years |
| Collaboration | None — single user | Shared projects, real-time collaboration |
| Platforms | Mac only | Web, Windows, Linux, Android, iOS, Mac |
| Data storage | Local SQLite | Cloud-hosted |
Competitor pricing as of July 2026.
Where Todoist wins
- Genuinely cross-platform with polished apps everywhere — Windows, Linux, Android, web, plus Mac and iOS; Life Manager Pro is Mac-only with no mobile app.
- A widely-praised natural-language quick-add engine ("Submit report Friday 3pm #work p1") more mature than Life Manager Pro's quick-capture panel.
- Real-time collaboration and shared projects — Life Manager Pro has none, it's single-user only.
- A deep third-party integration ecosystem (Zapier, Gmail, Slack, calendar apps, and more).
Where Life Manager Pro wins
- One-time $49/$79 vs. Todoist's recurring subscription (prices rose again in December 2025).
- Much broader scope: CRM, goals/OKRs, journal, and notes alongside tasks — Todoist is a focused task manager, not a life-management system.
- Meeting recording, local transcription, and automatic task creation — Todoist has no meeting-capture feature.
- Two-way native calendar sync (EventKit) with per-calendar rules across any calendar source — Todoist's calendar sync only covers Google Calendar and only timed tasks.
- Local-first data on your Mac; Todoist is fundamentally a cloud service.
vs Todoist
Should you actually switch?
Can I import my Todoist tasks?
Not directly today — there's no built-in Todoist importer. You'd need to recreate projects and tasks manually, or export from Todoist and bring them in by hand.
Is Life Manager Pro's quick-add as good as Todoist's?
Not yet as mature. Todoist's natural-language parsing for dates, priorities, and labels is one of the best in the category. Life Manager Pro's quick-capture panel is simpler.
Do I lose collaboration features by switching?
Yes, entirely. Life Manager Pro has no shared projects or real-time collaboration. If you share task lists with other people, Todoist is the better fit.
Why would I pay $49 once instead of $5/month?
Over a year, Todoist Pro runs about $60; Life Manager Pro is $49 once, with the option — not requirement — to pay $34/yr later for continued updates. It's also a broader system: CRM, goals, journal, meeting capture. If you only need task lists, that breadth may not matter to you.
Tasks are one piece. See the rest of the system.
14-day free trial, no credit card. If it fits, $49 keeps it — no recurring bill required.